Nonprofit Accounting Services

Gain Clarity Around Your Nonprofit’s Finances

Do you sometimes feel like you’ve lost focus of your nonprofit’s mission?

If you want to be even more impactful in the community you serve, you can’t be hampered by a lack of reliable accounting data, timely reporting, and a comprehensive understanding of Budget vs. Actuals.

If this rings true for you, we might be able to help.

At Kauffman, our accounting approach for nonprofits creates a structure that provides you with financial clarity and peace of mind through effective financial leadership, efficient recordkeeping, and valuable monthly reports.

How Nonprofits Work With Us

We can partner with you in a variety of different ways and customize your experience with us to create an outsourced accounting solution that works for you and your organization.

All our work and reporting is cloud-based so you can access vital business information and financial reports any time you’d like.

Most of our nonprofit clients choose a Virtual Accounting/Bookkeeping & CFO package. We can work with you to tailor the package to your needs.

Scroll to see package options and features below.

Virtual Accounting, Bookkeeping & CFO Packages

Silver
Gold
Diamond
Email & Phone Support
Your team of virtual accounting experts includes a Client Advocate and a CFO, and you will have direct access to them via phone or email anytime you have questions. We want you to be able to contact us whenever and for whatever you need!

Email & Phone Support

Unlimited

Email & Phone Support

Unlimited

Email & Phone Support

Unlimited
Nonprofit Audit/Review Support

Nonprofit Audit/Review Support

Nonprofit Audit/Review Support

Nonprofit Audit/Review Support

Budget vs. Actual Reporting
Financial analysis that compares the budgeted or planned financial figures with the actual performance or results achieved during a specific period. This type of reporting is crucial for nonprofits to assess financial health, efficiency, and achieve financial goals.

Budget vs. Actual Reporting

Budget vs. Actual Reporting

Budget vs. Actual Reporting

Cloud-Based Accounting
We are cloud-based accounting and technology experts. QuickBooks Online anchors everything we do, and we build a paperless workflow in every direction. Our system is designed in a way that you can run your entire business finance system from your phone.

Cloud-Based Accounting

Cloud-Based Accounting

Cloud-Based Accounting

All Software Subscription Costs
All software used in our virtual accounting solution is included in your package price. This way you only have one accounting invoice to pay each month and never need to worry about a vital subscription being suspended.

All Software Subscription Costs

All Software Subscription Costs

All Software Subscription Costs

Review P&L Transactions & Coding
An accurate income statement report is vital to any successful business. We make sure your transactions are correctly and consistently coded to the correct account, leading to valuable historical data that you can base future decisions upon.

Review P&L Transactions & Coding

Monthly

Review P&L Transactions & Coding

Monthly

Review P&L Transactions & Coding

Monthly
CFO Call
You receive a regularly scheduled call, Google hangout conversation or in-person meeting with your Outsourced CFO. We talk about the past, present and future of your business. This sets us apart and gives you the support necessary to really succeed in your business. Not only will we make sure your financial system is running efficiently and always accurate but we also use those numbers to give you financial clarity.

CFO Call

Quarterly

CFO Call

Monthly

CFO Call

Monthly
Paperless Document Management
We establish one central hub for all of your financial documents from bank statements to contracts to receipts to invoice payments. Getting things here is as easy as snapping a photo or forwarding an email. A copy of each document is then attached to the associated transaction in QuickBooks.

Paperless Document Management

Paperless Document Management

Paperless Document Management

Record All Bank & Credit Card Transactions
This covers the daily nuts and bolts of entering your business transactions in QuickBooks Online. We connect your bank and credit card accounts to our cloud-based software and match transactions with receipts that you’ve uploaded by simply snapping a photo.

Record All Bank & Credit Card Transactions

Record All Bank & Credit Card Transactions

Monthly

Record All Bank & Credit Card Transactions

2x/Week
Accounts Payable & Bill Payment
All bills are processed and paid electronically only after being approved by you via the web or your mobile device. To segregate duties and mitigate fraud risk we have authority to pay bills on your behalf only through our online bill pay system and we will not be a signer on your bank account. We follow a very strict policy of never initiating a wire transfer on your behalf.

Accounts Payable & Bill Payment

Accounts Payable & Bill Payment

Every Other
Week

Accounts Payable & Bill Payment

2x/Week
Payroll Processing & Payroll Tax Filings
From paycheck to W-2, we handle it all. We maintain the payroll system including entering new employee info, employee changes and making sure all deductions are properly setup. We also ensure all withholding are properly remitted including taxes, retirement benefits, health insurance and wage garnishments, if applicable.

Payroll Processing & Payroll Tax Filings

Payroll Processing & Payroll Tax Filings

Every Other
Week

Payroll Processing & Payroll Tax Filings

2x/Week
Reconcile Bank & Credit Card Accounts
Reconciling bank and credit card accounts each month ensures that all transactions have been recorded. Accurate and timely reconciliations are the foundation to a reliable accounting system.

Reconcile Bank & Credit Card Accounts

Reconcile Bank & Credit Card Accounts

Monthly

Reconcile Bank & Credit Card Accounts

Monthly
Balance Sheet Reconciliations and Review
The balance sheet is often forgotten, making it a place where inaccuracies frequently occur. We reconcile and review all of your balance sheet accounts including prepaid expenses, fixed assets, payroll liabilities, customer prepayments/deposits, loan accounts and owners’ distributions.

Balance Sheet Reconciliations and Review

Balance Sheet Reconciliations and Review

Monthly

Balance Sheet Reconciliations and Review

Monthly
Financial Reports Package
Each month’s financial reports receive a high- level final review, culminating with the locking of your accounting software so that no additional transactions can be posted to that month. This is the final step in making sure your financial reports are correct. Following the close we send you the standard set of financial reports for your records including an Income Statement (sometimes called P&L), Balance Sheet and Statement of Cash flows. You will also always have access to these reports online.

Financial Reports Package

Financial Reports Package

Monthly

Financial Reports Package

Monthly
Employee Expense Reimbursements
Employees receive access to an expense reimbursement online app. Reports are submitted to you electronically for approval, and we handle the rest.

Employee Expense Reimbursements

Employee Expense Reimbursements

Employee Expense Reimbursements

Monthly
Month End Accrual Entries
Accrual Basis Accounting (vs. Cash Basis) provides a much more accurate and consistent financial picture each month. Income and expense is recorded when earned or incurred rather then when the cash comes or goes. Month to month ratio comparisons become immediately more valuable.

Month End Accrual Entries

Month End Accrual Entries

Month End Accrual Entries

Monthly
Cash Flow Management & 10-Week Projection
Cash is one of the toughest things to predict and manage in business. We’ve developed a system to track your cash accurately and timely. Cash flow analysis is updated weekly and includes a 15-20 minute call each week to review the projection. Finally know how much cash you will have in 10 weeks.

Cash Flow Management & 10-Week Projection

Cash Flow Management & 10-Week Projection

Cash Flow Management & 10-Week Projection

Weekly

Get Answers To Crucial Questions About Your Nonprofit

 

  • How well does our budget align with our strategic goals and mission?
  • What is the reliability and sustainability of our current funding streams?
  • What are our major expenses, and are they in line with our priorities?
  • What is our current cash position, and how do we manage cash flow challenges?

“I enjoy working with the Kauffman Team, Kyle and Nicole are my contacts. Both of them make the life of a nonprofit Executive Director a little easier. They are able to anticipate my needs and have been instrumental in us being able to secure government funding; by providing timely reports so that my submissions are in before the deadlines.”

Willonda McCloud

CEO, Bright Side Opportunities Center

Frequently Asked Questions

I do not have any in house accounting staff. Can you handle everything for me?

Yes! We can be your entire accounting department if you would like. All you will need in-house is a basic administrative function and we’ll do the rest.

What are the benefits to an outsourcing accounting partnership?

There are plenty of benefits to outsourced accounting, including:

  • Less risk of fraud
  • No risk of employee turnover
  • A team of financial professionals rather than just 1 or 2 siloed in-house people
  • No need to train us like an in-house person
  • Less time to onboard us compared to an in-house person
  • Easily scales up or down with your business
  • Industry expertise that may be hard to find if hiring in-house

Explore Your Options

Not sure what you need? That’s ok. Schedule a free initial consultation and we can discuss your goals for your organization, areas you’d like to improve, and more.

Request an Initial Consultation